SEABREEZE RESIDENT'S ASSOCIATION BY-LAWS & RULES
The name of the organization shall be: SEABREEZE RESIDENT’S ASSOCIATION, Inc. This organization is subsequently referred to as the Association or the SRA.
ARTICLE 2 — MEMBERSHIP
All residents of Seabreeze are eligible for membership in the Association. Membership requires the payment of dues of $10.00 per person per unit.
ARTICLE 3 — PURPOSE
The Board members of the Association will coordinate social, informational, charitable, and recreational activities run for the benefit of the Association members. This includes approving, scheduling, and facilitating these activities.
ARTICLE 4 — BOARD MEMBERS AND THEIR DUTIES
A. GENERAL – Elected Board members shall be President, Vice President, Secretary, Treasurer and five Directors, all who shall constitute the Board of Directors of the Association. This group is subsequently called the Board. All Board members of the Association must be members of the Seabreeze Resident’s Association. Board members will have a full vote and will provide advice and guidance in support of all planning and execution of events run be the Association. They will participate in financial oversight of all events.
B. PRESIDENT – The president shall be the chief executive of the Association. He/She shall exercise such other functions as are usual for a presiding president including the calling of special meetings.
C. VICE PRESIDENT – The vice president shall assume the general and specific duties of the president in his/her absence. He/She shall have such further duties as may be assigned by the president and shall assume the unexpired term of the office of president should become vacated.
D. SECRETARY – The secretary shall keep full and correct records off all meetings of the Association and of the Board and preform all other duties pursuant to this office.
E. TREASURER – The treasurer shall receive weekly all monies received by the Association. A full and correct record of all receipts and disbursements, including separate accounting of special committees will be kept.
F. ELECTIONS – The Board election will be held on the first Saturday in February at the annual meeting. A nominating committee if up to three members shall be appointed by the Board. The committee will endeavor to present two candidates for each office of the Association. Openings on the Board for the upcoming election will be advertised in the park newsletter and at the Saturday coffee for a minimum on one month before the election. Nominations will close at 9am at the coffee on the Saturday before the election meeting. An election committee will be appointed by the Board to count ballots and report to the chair. Members of the Association will each have one ballot. Absentee ballots will be made available for any reasonable request. Voting will be by written ballot unless a candidate is running unopposed.
G. TERM OF OFFICE – The newly elected Board members will take office at the first Resident’s Association Board Meeting after the election. The term for president, vice president, secretary and treasurer are for one year. The term for directors is two years. Except for the president, if a Board member leaves his or her position, a replacement will be appointed by the Board to continue the term until the next regular election process. If the president leaves office, the vice president will replace the president.
ARTICLE 5 — FUNDS FOR THE ASSOCIATION
A. DUES – Dues will be assessed on a per person basis. Dues changes will be by recommendation of the Board of Directors and published in the newsletter followed by a majority approval vote of the Association membership present at the Association membership meeting.
B. FUNDS – Funds shall be deposited in a convenient chartered bank in the name of the Association. Such funds shall be in a checking account and be disbursed by the signatures of the treasurer and the president, if the president is absent, the vice president or secretary may sign.
C. AUDITING COMMITTEE – The president shall appoint a committee consisting of two association members, who are not board members to audit the books of the Associations. The audit shall be completed by April 30th of each year.
D. EXPENDITURES – All expenditures must have prior approval of the board by majority vote. Expenditures over $500.00 must be approved by majority vote of the Association membership present at an Association membership meeting.
ARTICLE 6 — MEETINGS
A. Association meetings will be held on the first Saturday of the month, November through April, after the activities meeting. Any voting requires the presence of 40 Association members.
B. An annual Association meeting will be held on the first Saturday of February at 9:00am.
C. Special Association meetings may be held at:
1. The call of a majority of the four executive Board members
2. The call of a majority of the Board
3. At the petition of thirty (30) members of the Association
4. The call of the president
D. Board meetings will be scheduled for 9:00am on the third Wednesday of the month, determined on a seasonal yearly basis. Meeting day or time changes require a one-week notice. Meetings will be announced in the newsletter. Members of the Association wishing to attend Board meetings may do so. A presentation of up to five minutes will be allowed. Special meetings of the Board may be called by the president with notification of all available Board members. Any business conducted in these meetings requires that six Board members be present.
ARTICLE 7 — RULES FOR PROJECTS AND EVENTS
A. No resident may make a profit through involvement in any event or project. A resident who provides a professional service under a contract is entitled to payment for the service
B. A full financial accounting for events must be available for review by the board. Proper receipts are required for all accounting analysis. Proper forms for the accounting are available from the treasurer.
C. Seating capacity and limits on ticket sales will be determined by the event coordinator subject to approval by the Board.
D. Tickets to events are offered to non-residents, other than those of Royal Gardens, must have prior approval of the Board. An added charge may be applied to tickets for non-members of the Association.
E. Presentations made be solicitors must be approved by the Board.
F. The Association will hold an annual entertainment committee meeting, open to all members, to receive input for the planning of activities and events. Having evaluated such suggestions, the Board will schedule such events and activities and report its decisions to the membership.
ARTICLE 8 — AMENDMENTS TO BY-LAWS
The By-Laws may be revised or amended in the following manner:
The revision or amendment must be approved by the Board and read at the next regular Association meeting. Copies of the proposed revision or amendment will be made available to interested members. At this meeting the proposed revision or amendment will be voted upon. Acceptance requires a majority vote of the members present. A copy of the new revision will be available to all members after passage. No revisions or amendments will be made during May through November.
CONFLICT OF INTEREST RESOLUTION
The Board of Directors of the Seabreeze Residents Association Inc., hereafter referred to the “Board” and the “Association “respectfully, come together to pass this resolution on Conflict of Interest. The Board resolves that directors and officers of the Association may not hold a position of director or officer in any other corporation.
Such corporation is defined as any corporation dealing in the interests of residents of Seabreeze Mobile Estates. If at the time of the passing of this resolution any director currently holds a dual directorship, he/she may serve out his/her term for the Association at which time he/she must decide if they want to continue to serve on the Association, if so then they must resign their position with the other corporation.
Enacted this 13th day of January 2022 by a majority vote of the Board.
[posted May 15, 2024]